Gift and Data Assistant
Nebraska Wesleyan University is seeking a full-time Gift and Data Manager Assistant working within the Advancement Services department who will be responsible for gift entry, data processing, data integrity, constituent records and donor acknowledgements to ensure that all contributions and pledges are accurately recorded in the database, and that donor acknowledgements and receipts are sent in compliance with donor acknowledgement standards. This position provides editorial duties related to Alumni Class Notes for Archways magazine. This position provides information from the biographical and gift record systems to the Nebraska Wesleyan University community.
Successful candidates will have a passion for higher education and work with integrity and accuracy ensuring the highest quality experience for Nebraska Wesleyan donors, alumni and stakeholders. NWU offers a competitive wage and comprehensive benefits plan including Health, Dental, and Vision Insurance, Life Insurance, Disability benefits, Retirement, a significant vacation and holiday package and 100% undergraduate tuition discount for dependents after one year of service among other benefits.
- Monitor and accurately keep current the gift record system and acknowledgment processing of gifts and pledges received by Nebraska Wesleyan University.
- Manage and maintain gift forms. Make adjustments to past gifts as appropriate, research and answer questions of other Advancement staff.
- Write gift processing procedures and workflows for Advancement Services manual.
- Work with the business office to balance accounts and provide information to the business office about gift processing.
- Assist with audit as needed. Adhere to established audit controls, security measures and confidential/privacy standards.
- Respond to donor and gift inquires while delivering excellent customer service and performing any necessary follow-up.
- Perform technical setup for gifts. Keep informed and up to date about compliance with IRS regulations, FASB accounting principles and CASE standards related to gifts.
- Update CRM constituent records with biographical information, including employment, family relationship, and all other relevant constituent information.
- Provide biographical and gift record information to members of the Advancement staff and the NWU community.
- Manage gift session, publication, and other pertinent documentation within CRM or the shared drives.
- Serves as Alumni Class Notes writer and editor providing alumni information for the Archways magazine.
- Prepare annual plan of work including specific goals, expected results, standards of performance and budgetary needs.
- Co-manages the ISADV and ADV-gifts email folders.
- Researches biographical updates and changes for data integrity.
- Performs other duties as assigned.
- Associate’s degree, bachelor’s degree preferred or two years gift entry or other related experience.
- One year of data entry, database experience required. Financial background preferred.
- Able to learn and retain detailed and unique gift and data entry processing.
- Must be familiar with computer records systems, and data retrieval.
- Must be able to respond positively to frequent shifts in deadlines; must be able to work well under pressure and meet scheduled and unscheduled deadlines.
- Must be able to handle confidential information appropriately.
- Must be accurate, detail orientated and responsive to changes in procedures and policies.
- Must have good verbal and written communication skills.
- Should be personable and cooperative.
Diversity is a core value of Nebraska Wesleyan University’s mission, and we embrace it as a source of strength. Applicants are encouraged to demonstrate how they are able to enhance and embrace this University core value in a diversity statement submitted as part of their application materials.
Nebraska Wesleyan University provides equal educational and employment opportunities to qualified persons in all areas of university operation without regard to religion or creed, age, genetic information, gender identity and expression, sexual identity and orientation, veteran status, disability, marital status, race, or national or ethnic origin, in compliance with state and federal laws, including but not limited to Title XII, Title IX, and the ADA. E-Verify, EOE.
To apply, please upload a letter of application addressing qualifications, resume, a diversity statement, and the names of three professional references at the following URL: https://nebrwesleyan.applicantpro.com/jobs/ Review of applications will begin immediately and continue until the position is filled.