I. RATES AND PAYMENTS
The Board of Governors sets room and board charges for Nebraska Wesleyan University residential and dining facilities. NWU reserves the right to make financial adjustments in room and board rates if necessitated by increases in costs. Room rates are differentiated according to type of facility. Single room rates are higher per semester than double room rates. Room and board charges are due the first Friday of the first week of class or through the FACTS plan option. If for any reason your account becomes delinquent and is turned over to a collection agency, you will be responsible for all collection costs.
II. OCCUPANCY
| Classification | Fall Semester, 2024* | Spring Semester, 2025* |
|---|
| New Students-Check-In | August 21 at 8:00 a.m. | January 12 at 10:00 a.m. |
| Returning Students-Check-In | Begins August 23 at 9:00 a.m. | January 12 at Noon |
| All Students-Facilities Close | December 13 at 9:00 p.m. | May 9 at 9:00 p.m. |
| All Graduating Seniors | December 13 at 9:00 p.m. | May 11 at 5:00 p.m. |
*Dates are subject to change. Any changes to the occupancy calendar will be communicated over the summer via student email accounts
Early Arrival Policy: Incoming and returning students must be approved for early arrival and if approved they will be charged a $35 per night fee for arrival prior to the check-in date. The only exceptions are participants in NWU sponsored activities that arrive on or after August 7, 2024. Students wishing to arrive early must contact the Residential Education Office (402-465-2161) by August 1, 2023. Absolutely no arrivals, except NWU sponsored activity participants, are allowed prior to August 7, 2024.
Vacation/Break Procedures: Residence halls will close over winter, spring, and summer breaks. Additional room rates will be assessed for vacation/break housing. When campus food service is not available during vacation periods a kitchen is available in the hall for student use. The standard Townhouse and Apartment rates include housing for winter and spring breaks.
Consolidation: The Residential Education Office reserves the right to occupy all buildings and rooms at maximum capacity. Beginning May 1 and throughout the summer, as returning students spaces become available, residents may be moved to open rooms/units to ensure capacity in all units. Residents may be asked to consolidate at the end of the fall semester to ensure that all residents in double rooms retain roommates throughout their first year. When consolidation is necessary, residents will be notified.
III. EQUIPMENT AND FURNISHINGS
Each residential facility at Nebraska Wesleyan University has its own character, but all provide the necessities for a student room: beds, desks, closet(s), window coverings, wireless network services and a basic cable package. Please note that some campus apartments are not furnished with a dresser due to the apartment set-up. All NWU furniture must remain in the room/unit. Students living in Townhouses and Apartments must bring their own living room and dining room furniture and kitchenware. There is no available storage for room furniture.
IV . REFUNDS
Room and Board: All students are expected to live in residential facilities throughout the contract term. Absence from the hall during the period of this contract does not entitle a resident to a refund of any portion of the room payment. No refund will be made for an individual when the University is in session, during vacation, or when the student is representing the University as an individual or as a member of a group. Any student who withdraws must immediately vacate the residential facility and cease using dining facilities or he/she will be responsible for room and board charges beyond his/her last date of attendance. Residents studying abroad, attending CHIP, transferring, etc. for second semester must vacate from residential housing the last day of the fall semester. Failure to do so will result in at least a $500 administration fee. If NWU cancels a student's housing contract, no refund for room will be made. Students who break their housing contract for reasons including, but not limited to: moving home, transfer to another institution, withdrawal from Nebraska Wesleyan University, or academic suspension will be assessed a $500 fee for breaking their contract. All returning students must notify the Residential Education Office of their plans to break their contract by the final day of the academic year by 5pm for two semester contracts. Residents who select a 12-month contract for the Townhouses and Apartments and wish to change the contract to a 10-month one must notify the Residential Education Office by March 1 to avoid a $250 fee.
Students who break their room and dining contract mid-semester will be refunded as follows:
| During the Second Week: | 80% |
| During the Third Week: | 60% |
| During the Fourth Week: | 40% |
| During the Fifth Week: | 20% |
| After the Fifth Week: | 0% |
Security and Refurbishment: A student is responsible for damages or loss, which occur to the student’s room, the residential facility, and the furnishings of the room due to the student’s intentional or negligent actions. A student may be responsible for damages or thefts to the hall that cannot be assessed to an individual, as determined by the Residential Education staff. Students who are suspended or expelled from the residence halls or from the University for misconduct are subject to cancellation fees and charges.
V . CONDUCT
A high standard of conduct is expected of residents always. Policies and regulations are established for the health, safety, and welfare of all residents. Rules and policies are stated in the Nebraska Wesleyan University Catalog, the Student Handbook, and during resident meetings. NWU may cancel this contract at any time if a resident displays disruptive behavior, including endangering the safety of other residents, failing to comply with or abuse of a University staff member, abusing fire safety equipment, violating floor or community agreements causing complaints from other residents, or damaging NWU property. In addition, all residents are governed by federal, state, and city laws. Possession and/or use of narcotics, hallucinatory drugs, marijuana, other controlled substances, and the associated paraphernalia, are prohibited. The use of alcoholic beverages must comply with state and local laws and NWU policies. Firearms, weapons, and fireworks are not permitted on campus, including in any residential unit. If a student attempts and/or threatens suicide or harm to another person, the student may not return to a residential living unit until he/she is certified as ready to do so by a physician or licensed mental health professional. If a student's living arrangements are in violation of the residency policy, the student will be in violation of the Code of Student Conduct and will be subject to disciplinary action. Violation of this policy does not excuse financial obligation to the University.
VI. GENERAL INFORMATION
Nebraska Wesleyan University is not responsible for the security of students' personal possessions. We recommend that each student have personal property insurance. Nebraska Wesleyan University is not responsible for non-NWU furniture in student rooms. Personal items that remain in a room after a student has been assigned to check-out will be removed and discarded after 48 hours unless previous arrangements have been made. In these instances, a disposal fee will be charged. This contract is not automatically renewable. NWU reserves the right to change a room assignment at any time. Students who lose a roommate at any time during the academic year will be notified of their options. NWU also reserves the right to deny accommodations to any student. Nebraska Wesleyan’s insurer(s) will seek subrogation from your insurer if your actions result in bodily injury or property damage to the University of the named insures of the University.
